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Workfolio

Best Employee Monitoring Software

The category's leading products, the ones the category's own roundups name, each with its strengths, its limits, and the buyer it fits. They are listed alphabetically, and the list ranks none.

ActivTrak

Leaders, executives and managers in operations and IT, data analysis, finance, AI strategy, and human resources.

Strengths

  • Automatic time tracking, on every plan
  • Real-time visibility, on Work Activity Tracking
  • Productivity insights and trends, on Productivity Optimization
  • Offline meeting time, on Work Activity Tracking and up
  • Alarm notifications by email, MS Teams, Slack and webhooks, on Work Activity Tracking and Workforce Management

Limits

  • No keystroke logging, video or camera monitoring
  • Screenshot redaction no longer offered
  • Screenshots only with an add-on
  • Automated email exception reporting, on Workforce Management and up
  • Paid support plan needed above 50 licenses
$10.00/user/month (Billed Annually)
Workfolio vs ActivTrak

DeskTime

Managers of remote teams of 3 to 3,000 employees, in IT and software, financial services, consulting, startups, agencies, development, and law.

Strengths

  • Automatic time tracking, on every plan
  • Project tracking, on every plan
  • Screenshots at random intervals, on Premium and Enterprise
  • Blurred screenshots for privacy
  • Stealth mode, for tracking without the employee's knowledge

Limits

  • Shift scheduling, on Premium and up
  • Custom API on request, on Enterprise only
  • Employee training, on Enterprise only
$9.17/user/month (Billed Annually)
Workfolio vs DeskTime

Hubstaff

Distributed teams, remote, in-office, or field, in agencies, software development, consulting, real estate, BPO, and staffing and recruiting.

Strengths

  • Screenshot blur and frequency set to company policy
  • Time tracked automatically or by timer
  • Idle time discarded automatically, on Team and Enterprise
  • Client invoices, on Starter and up
  • Time off and holidays, on Team and Enterprise

Limits

  • Unusual activity detection, as an add-on
  • More screenshots, as an add-on
  • Silent app, as an add-on below Enterprise
  • Unlimited app and URL tracking, on Team and up
  • Higher public API limits, on Enterprise
$7.50/user/month (Billed Annually)
Workfolio vs Hubstaff

Insightful

Companies running on tight margins, with operations, IT, HR, and information security teams, remote, hybrid, or in-office, in BPO, call centers, financial services, and healthcare.

Strengths

  • Screenshots blurred by default, no keystroke logging on any tier
  • Active and idle time, on Workforce Analytics, Combo and Enterprise
  • Clock in and out automatically, on every plan
  • Shifts checked against synced leave
  • Stealth mode alongside visible mode

Limits

  • Insider threat detection, as an add-on
  • Screen recording, as an add-on
  • Up to 120 screenshots an hour, as an add-on
  • Invoicing not yet offered on Workforce Analytics, Combo or Enterprise
  • Workflow Optimization is in beta
$8.00/user/month (Billed Annually)
Workfolio vs Insightful

Teramind

Organizations in financial services, healthcare, call centers and customer service, and federal and government.

Strengths

  • Smart rules and automated alerts
  • Screen recording and live view, on every plan
  • Productivity analysis and reporting, on every plan
  • Sensitive content redacted, on DLP and Enterprise
  • Hidden or revealed agent, set per team

Limits

  • Complete digital forensics and telemetry, on UAM and up
  • Unlimited activity-based behavior rules, on UAM and up
  • Automatic DLP blocking, on DLP and Enterprise
$14.00/user/month (Billed Annually)
Workfolio vs Teramind

Time Doctor

Leaders who run distributed teams: operations, executive, HR, and IT leaders.

Strengths

  • Screenshots that employees can see, with admins setting blur and frequency, on Basic and up
  • Offline work logged, such as meetings and calls
  • Custom email alerts, on Standard and up
  • Leave tracking, on Standard and up
  • Silent tracking, on every plan

Limits

  • Web and app usage reporting, on Standard and up
  • Productivity ratings, on Standard and up
  • Video screen recording, as an add-on below Premium
  • Single sign-on, as an add-on below Premium
$11.67/user/month (Billed Annually)
Workfolio vs Time Doctor

Veriato

Organizations that manage insider risk and monitor employee activity, in financial services, healthcare, government and higher education. Security teams use IRM; HR, operations and IT teams use UAM.

Strengths

  • Application and website tracking, on UAM
  • Screen recording that acts as a digital surveillance camera, on UAM
  • Running discreetly in the background, on UAM
  • AI driven productivity scoring, on UAM
  • Open, RESTful API, on UAM

Limits

  • 5-user minimum on an annual purchase
  • IRM priced on request, with a 20-user minimum
$18.00/user/month (Billed Annually)

Workfolio

Remote and hybrid teams

Strengths

  • Unlimited tracking
  • Unlimited teams
  • Unlimited Storage
  • Screenshots every 1 minute
  • Free Forever

Limits

  • Last 14 days data retention, on Basic
  • 10 GB file storage limit, on Basic
  • After utilising the 10 GB free storage, tracking will be limited to timesheet, on Basic
  • API: Coming Soon
  • Invoice: Coming Soon
$3.99/user/month (Billed Annually)

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